The General Data Protection Regulation (GDPR) sets out strict rules for the storage of personal data, requiring that such data be kept for no longer than is necessary for the purposes for which it was collected. The GDPR recognizes that personal data can be stored for varying periods of time, depending on the specific circumstances of each case.
Determining the Appropriate Retention Period
In determining the appropriate retention period for personal data, organizations must consider the purpose for which the data was collected and the risks associated with continued storage of the data. For example, if the data was collected for the purpose of providing a service, it may need to be stored for the duration of the service. In other cases, where the data was collected for legal or regulatory purposes, it may need to be stored for a longer period of time.
The Right to Erasure
Under the GDPR, individuals have the right to request the erasure of their personal data, also known as the “right to be forgotten”. The right to erasure applies where the personal data is no longer necessary in relation to the purposes for which it was collected, or where the individual has withdrawn their consent for the processing of their data. Organizations must comply with erasure requests without undue delay, and within one month at the latest, unless there are exceptional circumstances that require additional time.
In conclusion, the GDPR sets strict limits on the storage of personal data, requiring organizations to only keep such data for as long as is necessary for the purposes for which it was collected. Organizations must carefully consider the appropriate retention period for each case, and be prepared to erase personal data at the request of individuals.